Paper forms were our safety program’s weakest link. They got lost, they were incomplete, and we never had a real-time picture of site risk. The simple Snippet we built in a day gets us 100% compliance and lets me see our entire operation's safety status at a glance. It's tough, simple, and it just works.
Frank M.
Senior Project Manager
,
TerraBuild Construction
The Problem
For TerraBuild Construction, a general contractor managing multiple large-scale projects, job site safety is the number one priority. However, their process for tracking daily safety compliance was dangerously outdated. Site foremen were required to fill out paper checklists each morning, but on a busy, chaotic construction site, these often became a low priority. Forms were completed late, filled out incorrectly on the hood of a truck, or lost entirely.
Back in the office, Senior Project Manager Frank M. would spend hours chasing down foremen for the reports and manually entering the data into a master spreadsheet. "It was an administrative nightmare, but the real issue was risk," Frank says. "By the time I received a form showing a potential hazard on a site, the day was half over. We had zero real-time visibility, which is a massive liability in our industry."
The Solution
Frank used Crust AI to build a dead-simple, rugged "Daily Site Safety" Snippet that has revolutionized their process. The solution is two-fold, serving both the crews in the field and the managers in the office.
For the Site Foremen: Every morning, each foreman opens a link on their phone. The Snippet is designed for ultimate simplicity and field-readiness. It displays the site name, the date, and a short, tappable checklist for key safety items ([ ] Hard hats worn?, [ ] Site clear of debris?). After running through the checklist, they take a mandatory photo of the site conditions and hit a massive, can't-miss-it green "Submit" button. The entire process takes less than a minute.
For the Project Manager: The data from every submitted checklist feeds directly into a central Google Sheet. Frank now has his own "Safety Dashboard" Snippet on his desktop. This dashboard gives him a live, bird's-eye view of all job sites. He can instantly see which sites have completed their morning safety check and, more importantly, which haven't.
Frank famously told the AI builder, "This must work perfectly on an iPhone with a cracked screen," which resulted in a high-contrast, clutter-free design with huge tap targets that are perfect for a tough work environment.
The Impact
The implementation of the Crust AI safety system has had a profound impact on TerraBuild's operations and safety culture.
"It's not an exaggeration to say this has changed the way we manage safety," Frank states. "We now have 100% daily compliance tracking across all our sites. The guesswork is gone."
The key results include:
Zero-Delay Reporting: Reporting time has been reduced from a 2-hour daily administrative task to effectively zero. Data is available the second it's submitted.
Proactive Risk Management: The live dashboard allows Frank to identify and address potential issues immediately. A photo showing an unsecured perimeter can be actioned in minutes, not hours.
Drastically Reduced Liability: With a perfect, timestamped, and photo-documented record of daily safety checks, the company's compliance and legal standing has been significantly strengthened.
Ease of Use Drives Adoption: Because the tool is so simple, there was zero pushback from the field crews. They immediately preferred the 60-second digital check over the old paper forms.
How Can You Replicate?
A field-reporting app is a powerful tool for any industry with mobile teams, from construction to logistics to agriculture.
Use a Simple Data Source: A Google Sheet or Airtable base is perfect for this. Have one sheet where each new row will be a daily report, with columns for Site Name, Date, Foreman, each checklist item, and the photo upload.
Build a Two-Snippet System:
Foreman's App (The Input): This is a "Single Item Snippet." You can have a record for each site for each day. The Snippet needs write-access so the foreman can fill out the checklist fields and upload a photo.
Manager's Dashboard (The Output): This is a "Multiple Items Snippet" that displays all the report records for the current day. This provides the at-a-glance overview.
Design for the Field with AI: The user experience for the foreman's app is critical. Use clear, direct AI prompts to ensure usability:
"Create a simple checklist from all fields that start with the prefix 'Safety_'.""Make the 'Submit Report' button large, bright green, and have it span the full width of the screen.""Use a high-contrast, black-on-white design with a large, bold sans-serif font for maximum readability in bright sunlight."
